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SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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SayPro Event Schedule Template A document that organizes the event schedule.
Event Schedule Template for SayPro Neftaly Kingdom Aerobics Championship
This Event Schedule Template is designed to organize the SayPro Neftaly Kingdom Aerobics Championship, ensuring that performances, rehearsals, and breaks are efficiently planned and all participants and staff are aware of the timeline. The schedule includes the event day breakdown, performance slots, and necessary breaks to ensure smooth operations.
SayPro Neftaly Kingdom Aerobics Championship 2025
Event Schedule
Date: [Insert Event Date]
Venue: Neftalopolis Sports Arena
Morning Session
8:00 AM – 9:00 AM | Registration & Check-In
- Location: Registration Desk
- All participants check in, collect event materials, and confirm their participation.
9:00 AM – 9:15 AM | Opening Ceremony
- Location: Main Stage
- Welcome speech, event introduction, and opening remarks.
9:15 AM – 9:30 AM | Warm-Up Session
- Location: Warm-Up Area
- All participants join for a group warm-up led by professional trainers.
9:30 AM – 12:00 PM | Morning Performances
- Location: Main Stage
- Performance Slot 1: [Name(s) of Participants] – 9:30 AM
- Performance Slot 2: [Name(s) of Participants] – 9:45 AM
- Performance Slot 3: [Name(s) of Participants] – 10:00 AM
- Performance Slot 4: [Name(s) of Participants] – 10:15 AM
- Break – 10:30 AM – 10:45 AM
- Performance Slot 5: [Name(s) of Participants] – 10:45 AM
- Performance Slot 6: [Name(s) of Participants] – 11:00 AM
- Performance Slot 7: [Name(s) of Participants] – 11:15 AM
- Performance Slot 8: [Name(s) of Participants] – 11:30 AM
- Performance Slot 9: [Name(s) of Participants] – 11:45 AM
12:00 PM – 1:00 PM | Lunch Break
- Location: Designated Dining Area
- Refreshments available for all attendees, including participants, staff, and spectators.
Afternoon Session
1:00 PM – 3:30 PM | Afternoon Performances
- Location: Main Stage
- Performance Slot 10: [Name(s) of Participants] – 1:00 PM
- Performance Slot 11: [Name(s) of Participants] – 1:15 PM
- Performance Slot 12: [Name(s) of Participants] – 1:30 PM
- Performance Slot 13: [Name(s) of Participants] – 1:45 PM
- Break – 2:00 PM – 2:15 PM
- Performance Slot 14: [Name(s) of Participants] – 2:15 PM
- Performance Slot 15: [Name(s) of Participants] – 2:30 PM
- Performance Slot 16: [Name(s) of Participants] – 2:45 PM
- Performance Slot 17: [Name(s) of Participants] – 3:00 PM
- Performance Slot 18: [Name(s) of Participants] – 3:15 PM
3:30 PM – 4:00 PM | Judging & Deliberation
- Location: Judges’ Room / Main Stage
- Judges review and score the performances. Deliberation takes place during this time.
4:00 PM – 4:30 PM | Award Ceremony Preparation
- Location: Backstage / Main Stage
- Participants get ready for the awards ceremony. Medals, prizes, and certificates are prepared.
4:30 PM – 5:00 PM | Award Ceremony & Closing Remarks
- Location: Main Stage
- Announce winners and distribute awards (medals, trophies, prizes). Thank you speeches from sponsors and organizers.
Evening Session (Optional)
5:00 PM – 6:00 PM | Networking and Social Hour
- Location: VIP Lounge / Outdoor Area
- Opportunity for sponsors, participants, and attendees to network and socialize.
Important Notes:
- Performance Slot Duration: Each performance lasts approximately 10 minutes (5 minutes for performance + 5 minutes for scoring and transitioning).
- Judges’ Deliberation: Judges have up to 30 minutes to finalize their scoring and evaluations after the last performance.
- Rehearsal Times: Depending on venue availability, rehearsal times for each group or individual will be assigned in advance.
- Ensure that each performance starts promptly at its scheduled time to maintain the flow of the event.
Additional Considerations:
- Technical Check: Perform a final sound check and lighting check 1 hour before the event starts. This can be scheduled for the hour before the Opening Ceremony (e.g., 8:00 AM – 9:00 AM).
- Participant Welfare: Ensure there is a designated cool-down area and health professionals available to assist participants with injuries, if needed.
- Sponsor Visibility: Be sure that sponsors’ branding and promotional materials are highlighted during performance transitions and at appropriate times.
This event schedule template ensures that there is a clear structure for the day, allowing for smooth transitions between performances, breaks, and ceremony segments. It will help both participants and audiences to stay organized and manage expectations throughout the event.
Would you like to add or adjust any specific times, activities, or details within the schedule?
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SayPro Judging Scoring Template A clear and comprehensive scoring sheet template for the judges to evaluate performances based on different categories.
Judging Scoring Sheet Template for SayPro Neftaly Kingdom Aerobics Championship
This Judging Scoring Sheet is designed to provide judges with a clear and structured way to evaluate performances during the event. It covers several important categories such as technique, choreography, and creativity, allowing for detailed and fair assessments.
SayPro Neftaly Kingdom Aerobics Championship – Judging Scoring Sheet
Event: SayPro Neftaly Kingdom Aerobics Championship 2025
Performance Category: [Individual/Group]
Participant(s): [Athlete Name(s)]
Performance Number: [Performance Number]
Judge’s Name: [Judge’s Name]
Date: [Insert Date]
Scoring Breakdown (Scale 1–10)
Each judge should assign a score from 1 to 10 for each category. A score of 1 represents the lowest possible score, while a 10 represents the highest possible score.
Category Description Score (1-10) Comments/Notes Technique Assess the precision and accuracy of the movements. Are the movements executed properly, with correct form and alignment? Choreography Evaluate the originality, complexity, and fluidity of the routine. How well do the movements flow together? Is the choreography engaging and well-rehearsed? Creativity & Innovation How unique is the performance? Does the routine show creativity and innovation in terms of moves, transitions, or use of space? Performance Expression Evaluate the performer(s)’ ability to express emotion, connect with the audience, and convey the theme of the routine. Synchronization For group performances, assess how well the performers are synchronized. Are they in sync, both in timing and execution? Stage Presence Assess the confidence, energy, and engagement of the performer(s) with the audience. Do they command attention on stage? Difficulty of Routine Evaluate the complexity of the movements and routines. Are the moves challenging and do they require significant skill? Execution of Transitions How smoothly and effectively does the routine transition between different elements or sections? Overall Impression Provide a holistic score based on the overall performance. This score takes into account the overall execution, impact, and entertainment value.
Total Score:
Total Score (out of 90): [Sum of all category scores]
Final Score (out of 10): [Total Score / 9]
Judge’s Final Comments:
Please provide any final thoughts, suggestions for improvement, or commendations for the performer(s).
[Text Field for Comments]
Scoring Guidelines:
- 1 – 3: Needs significant improvement, lacks technique, poor execution.
- 4 – 5: Fair performance, but with notable room for improvement in multiple areas.
- 6 – 7: Good performance, demonstrating solid technique, choreography, and creativity.
- 8 – 9: Excellent performance, showcasing strong technical skills, well-thought-out choreography, and high engagement.
- 10: Outstanding performance. Perfect execution in all aspects; creative, technically flawless, and deeply engaging.
This scoring template ensures that judges can evaluate all aspects of the performance and provide a detailed, fair, and comprehensive assessment. It also leaves space for personal comments, which can be used to provide constructive feedback to the participants.
Would you like to make any adjustments to the categories or add any additional scoring details?
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SayPro Participant Registration Template An online registration form template to capture personal details, performance category, and eligibility criteria.
Participant Registration Template for SayPro Neftaly Kingdom Aerobics Championship
Below is a detailed online registration form template that you can customize for the SayPro Neftaly Kingdom Aerobics Championship. This form will help capture essential information such as personal details, performance category, and eligibility criteria.
Participant Registration Form
Event Name:
SayPro Neftaly Kingdom Aerobics Championship 2025Registration Deadline: [Insert Date]
Instructions:
Please complete the form below to register for the event. Ensure that all details are accurate and up-to-date.
1. Personal Details
- Full Name
First Name | Last Name - Date of Birth
(DD/MM/YYYY) - Gender
☐ Male
☐ Female
☐ Other
☐ Prefer not to say - Email Address
[Provide a valid email address] - Phone Number
[Provide a contact number] - Address
Street Address, City, Country, Postal Code - Emergency Contact Name
[Full Name of Emergency Contact] - Emergency Contact Number
[Phone Number of Emergency Contact]
2. Performance Category
Please select the performance category in which you wish to participate:
- Individual Performance
☐ Male
☐ Female
☐ Open Category (All Genders) - Group Performance
☐ Group of 2
☐ Group of 3-5
☐ Group of 6+
☐ Mixed (Male and Female) - Level of Experience
☐ Beginner
☐ Intermediate
☐ Advanced - Specialty/Focus (if applicable):
☐ Aerobics Dance
☐ Strength & Flexibility
☐ Cardio/Aerobic Fitness
☐ Other (Please specify) [Text Field]
3. Health and Safety Information
- Do you have any medical conditions or allergies we should be aware of?
☐ Yes
☐ No If yes, please provide details:
[Text Field] - Are you currently undergoing any treatment that may affect your participation in high-intensity activity?
☐ Yes
☐ No If yes, please provide details:
[Text Field] - Emergency Medical Information
Please provide any relevant information we should be aware of (e.g., blood type, medical conditions, medications).
[Text Field]
4. Eligibility Criteria
- Have you participated in any previous aerobics or fitness championships?
☐ Yes
☐ No If yes, please provide details (e.g., event name, year, performance category):
[Text Field] - Are you physically fit and able to participate in a high-intensity fitness competition?
☐ Yes
☐ No - Do you agree to abide by the event’s rules and regulations?
☐ Yes
☐ No - Do you have consent from a guardian if you are under 18 years of age?
☐ Yes
☐ No
5. Media Release Consent
By submitting this form, you agree to the following:
- Photographs and Videos: You consent to the use of any photographs and videos taken during the event for promotional purposes by SayPro, including use on social media and websites.
☐ Yes
☐ No - Emergency Medical Authorization: In case of an emergency, you authorize SayPro to seek medical attention on your behalf if necessary.
☐ Yes
☐ No
6. Payment Information (if applicable)
- Registration Fee:
The registration fee for the event is [insert amount]. Please ensure your payment is completed for successful registration. - Payment Method
☐ Credit/Debit Card
☐ Bank Transfer
☐ PayPal
☐ Other (Please specify) [Text Field] - Transaction ID (if applicable):
[Text Field]
7. Additional Information
- How did you hear about the SayPro Neftaly Kingdom Aerobics Championship?
☐ Social Media
☐ Email
☐ Word of Mouth
☐ Other (Please specify) [Text Field] - Would you like to receive updates about future events and promotions from SayPro?
☐ Yes
☐ No
8. Declaration and Consent
By submitting this form, I hereby confirm that the information provided is accurate to the best of my knowledge. I acknowledge that I have read and understand the event rules and regulations, and I agree to follow them during the competition.
- Signature: [Digital Signature or Full Name]
- Date: [Date]
Submit Registration
[Submit Button]
This registration form ensures that all necessary details are collected for a smooth and organized event. You can customize it further based on specific requirements or platform functionalities. Would you like to make any adjustments or add specific sections to the form?
- Full Name