Certainly! Here’s a detailed section you can include in the SayPro AquaSentinel project documentation under the heading Submission Guidelines and Requirements, emphasizing the submission process via the SayPro website.

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SayPro Project Submission Guidelines

Submission Overview

To ensure transparency, uniform evaluation, and accessibility for all stakeholders, all participants are required to submit their complete project documentation and prototype details via the official SayPro website by the designated submission deadline.

This step is crucial for the review committee to assess innovation, feasibility, social impact, and scalability across all submitted projects. Timely and organized submission will be part of the evaluation criteria.

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Submission Portal

• Website: https://www.saypro.org/submissions
  (Note: This is a placeholder URL – please replace it with the actual submission link if applicable.)
• Deadline for Submission:
  [Insert Official Deadline Date & Time (e.g., July 30, 2025, at 23:59 GMT)]
• Time Zone Consideration: All submissions must be timestamped before the stated deadline based on Greenwich Mean Time (GMT).

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Required Submission Components

Participants must upload the following documents and files in the specified formats:

1. Project Proposal Document

• Title: “SayPro AquaSentinel – Real-Time Smart Water Quality Monitoring System”
• Format: PDF (.pdf)
• Length: 8–15 pages
• Contents should include:
  • Executive Summary
  • Project Goals & Objectives
  • Methodology
  • Technical Design and Framework
  • Impact Assessment
  • Scalability Strategy
  • Sustainability Plan
  • Budget Summary
  • Risk Management
  • Monitoring & Evaluation
  • Conclusion

2. Research Document

• Format: PDF (.pdf)
• Include:
  • Background studies and supporting research
  • References to scientific papers, case studies, and industry data
  • Data from sensor testing or field studies (if applicable)
  • AI model or algorithm overview (if used)

3. Prototype Evidence

Submit any of the following to demonstrate a working physical model or simulation:

• Photographs: Clear images of the prototype setup and components (JPEG/PNG).
• Video Demonstration: 2–5-minute recorded demonstration of the prototype in action (MP4 format or YouTube link).
• Source Code Repository: GitHub or other version control link (if software/firmware is developed).
• Technical Schematics: Sensor diagrams, circuit designs, 3D models (PDF or image format).
• Presentation Slides: Summary of the prototype build and operation (PPT or PDF).

4. Submission Form

• Complete the online form with:
  • Team Name / Participant Name
  • Contact Information
  • Project Title
  • Region/Country of Participation
  • Mentor/Advisor Name (if applicable)
  • Consent Agreement and Declaration of Original Work

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Important Notes

• All materials must be in English, unless otherwise allowed by the competition guidelines.
• Files exceeding 200MB should be submitted via an external link (e.g., Google Drive, Dropbox, or GitHub), with access permissions enabled.
• Once submitted, proposals cannot be edited or replaced after the deadline.

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After Submission

• Participants will receive a confirmation email with a unique submission ID.
• The SayPro evaluation team will review entries in phases, beginning with technical screening, followed by jury evaluation, and community impact scoring.
• Shortlisted teams may be invited to present their projects in a virtual or physical showcase (depending on regional programs).

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Support & Queries

If you encounter technical issues or have questions during the submission process, please contact:

📧 Email: support@saypro.org
📞 Phone: +[Insert Local Contact Number]
💬 Live Chat: Available on the SayPro website (during working hours)

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Final Reminder

🔔 All components of the SayPro AquaSentinel project—including the proposal, research, and prototype materials—must be submitted no later than the official deadline through the SayPro website. Late or incomplete submissions may not be considered.

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