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SayProCDR – SayPro & Diepsloot Arsenal Daily Activity report by Linah Ralepelle – SayPro Development Manager – 04 June 2025
To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs
Kgotso a ebe le lena
SayPro & Diepsloot Arsenal Training Session Report
Facilitated by: Mr. Ngoako RamolesanaDate: 03 June 2025
Time: 14:00 – 17:00
Venue: Diepsloot Arsenal Sports Grounds, Diepsloot, Gauteng
Total Participants: 70 (55 Boys, 15 Girls)
Facilitator: Mr. Ngoako Ramolesana
Organized by: SayPro in partnership with Diepsloot Arsenal Youth Development1. Session Objectives
The 3-hour training session was designed to:
- Improve fundamental football techniques and tactical understanding
- Encourage personal growth, leadership, and discipline through sports
- Foster gender inclusivity in football training environments
- Identify potential talent for future mentorship opportunities
- Strengthen community development through youth sport
2. Participants Profile
Group Number of Participants Boys 55 Girls 15 Total 70 Participants were youth from various schools and community hubs across Diepsloot, aged between 11 and 18 years.
3. Programme Outline
14:00 – 14:20 | Welcome, Registration & Warm-Up
- The session opened with a welcome briefing from Mr. Ngoako Ramolesana, emphasizing discipline, focus, and teamwork.
- Registration was followed by group warm-up routines, including agility drills and stretching led by senior players.
14:20 – 15:00 | Skill Development Drills
- Ball Mastery: Close control, toe taps, and inside-outside dribbling
- Passing Techniques: Partner passing, triangle drills, one-touch passing
- First Touch & Control: Receiving the ball under pressure
- Mr. Ramolesana actively rotated among groups to offer individual feedback and technique correction.
15:00 – 15:45 | Tactical Awareness & Mini-Games
- Formation Basics: Introduction to 4-4-2 and 4-3-3 shapes for older participants
- Roles and Responsibilities: Position-specific guidance (e.g. wingers, centre backs)
- Mini-Games: 4v4 and 5v5 games focusing on spatial awareness, pressing, and off-the-ball movement
- Girls and boys were given equal playing time and roles during drills to promote inclusion and confidence-building.
15:45 – 16:30 | Full Match Simulation
- Two 20-minute matches (mixed-age teams) were held on half-sized pitches
- Coaching was paused during gameplay to allow players to make independent decisions
- Mr. Ramolesana facilitated live game analysis and gave post-match feedback to teams
16:30 – 17:00 | Cool Down, Reflections & Motivation Talk
- Static stretching and breathing exercises
- Group debrief facilitated by Mr. Ramolesana, focusing on the value of perseverance, sportsmanship, and discipline both on and off the field
- A few participants shared their experiences from the day, building confidence and public speaking skills
4. Observations and Highlights
- High Energy & Participation: All 70 youth remained fully engaged throughout the session.
- Female Participation: The 15 girls showed exceptional energy and some displayed standout skills, particularly in ball control and positional play.
- Peer Leadership: Several senior boys and girls stepped up as peer leaders during drills.
- Facilitator Impact: Mr. Ramolesana’s hands-on approach was praised by both youth and assistant coaches. His motivational style helped sustain focus and morale.
5. Challenges & Areas for Improvement
- Limited Training Equipment: More cones, bibs, and training balls are needed to run parallel drills efficiently.
- Footwear Issues: Several participants lacked proper soccer boots, which affected mobility and safety.
- Hydration Delays: More water breaks and shaded rest areas should be implemented in future sessions.
6. Recommendations
- Provide a small gear package (including bibs and basic boots) for under-resourced youth
- Recruit additional assistant coaches to support larger groups
- Formalize a scouting process to identify and mentor high-potential players
- Establish a weekly training program under SayPro and Diepsloot Arsenal partnership with consistent facilitation by Mr. Ramolesana
7. Conclusion
The SayPro and Diepsloot Arsenal training session held on 3 June 2025 was a success, both in terms of sporting development and youth engagement. Under the skilled facilitation of Mr. Ngoako Ramolesana, the session not only honed technical skills but also emphasized values of teamwork, respect, and ambition. The ongoing collaboration between SayPro and local football initiatives like Diepsloot Arsenal remains essential to empowering township youth and providing them with pathways to future success—both in sports and life.
Prepared by:
SayPro Youth Development Program
Contact: info@saypro.online | +27 84 313 7407
Website: www.saypro.online
My message shall end hereLinah Ralepelle | Development| SayPro
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SayProCDR – update report for the Diepsloot Arsenal Practice Session on 30 May 2025: by Linah Ralepelle – SayPro Development Manager – 03 June 2025
To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs
Kgotso a ebe le lena
Date: 30 May 2025
Time: 14:00 PM – 17:00 PM
Location: Diepsloot Community Sports Grounds
Coach/Facilitator: Ngoako Ramolesana
Participants: 88 Total- Boys: 65
- Girls: 23
1. INTRODUCTION
The Diepsloot Arsenal practice held on 30 May 2025 forms part of the ongoing Arsenal youth development initiative aimed at identifying and nurturing grassroots football talent in South Africa. The session was led by Coach Ngoako Ramolesana and took place over a 3-hour period in the afternoon. The primary focus was to strengthen fundamental football skills, build team dynamics, and offer an inclusive platform for both boys and girls to develop in a structured environment.
2. OBJECTIVES OF THE SESSION
- To develop technical football skills among young players.
- To promote teamwork, discipline, and leadership on the field.
- To encourage active participation of girls in sports.
- To assess individual and group performance for potential follow-up support.
- To foster a safe, fun, and inclusive football environment for all youth participants.
3. SESSION BREAKDOWN
🕒 14:00 – 14:20 | Warm-Up and Introduction
- Participants gathered in a semi-circle for a briefing from Coach Ramolesana.
- Warm-up included light jogging, stretching, and agility movements.
- Short group activities focused on coordination and reaction timing.
⚽ 14:20 – 15:30 | Skills Training Drills
Participants were divided into manageable groups to rotate through different skill stations. Each station was overseen by an assistant or volunteer.
Drill Focus Areas:
- Ball Control & Dribbling: Cone weaving, shielding, close control exercises.
- Passing & Receiving: Partner passing, wall passes, passing accuracy games.
- Shooting: Shot technique, targeting accuracy, volley practice.
- Defensive Play: Marking, interception drills, 1v1 scenarios.
Emphasis was placed on equal participation from both genders. Girls were encouraged and supported to take active roles in all drill segments.
🔁 15:30 – 16:30 | Small-Sided Games
- Players participated in small team matches (5v5 and 7v7 formats).
- Teams were mixed to promote diversity and inclusion.
- Matches helped reinforce the skills learned during drills.
- Tactical instruction and real-time coaching were provided during play.
🧘 16:30 – 17:00 | Cool Down and Reflection
- Static stretching and breathing exercises to cool down the body.
- Final team huddle and debrief led by Coach Ramolesana.
- Players were encouraged to reflect on their performance, teamwork, and areas for improvement.
4. PARTICIPANT ENGAGEMENT
- Total attendance: 88 youth
- Gender participation: Strong turnout of 65 boys and 23 girls.
- Many participants showed high levels of enthusiasm and concentration.
- Several girls showed exceptional skill improvement and confidence.
- A few players were informally identified for follow-up assessment and potential development support.
5. OBSERVATIONS
- The children responded positively to the structured format and supportive coaching style.
- The mixed-gender activities fostered a spirit of unity and respect.
- Equipment availability was adequate, though more training balls and cones could improve efficiency.
- No injuries or behavioral issues were reported.
6. RECOMMENDATIONS
- Continue with regular weekly or bi-weekly sessions to build consistency.
- Allocate more coaching support to handle increasing attendance.
- Seek to involve more female coaching mentors to support girl participants.
- Consider implementing a basic player tracking system to monitor growth.
- Expand community outreach to involve parents and local educators.
7. CONCLUSION
The Diepsloot Arsenal practice session held on 30 May 2025 was a great success. It reflected the growing enthusiasm for football among youth in Diepsloot and the value of community-driven sports development. Coach Ngoako Ramolesana provided a professional, structured, and engaging environment that supported both technical learning and personal growth.
This session reinforced the importance of continued investment in grassroots training and inclusive sports programming.
My message shall end hereLinah Ralepelle | Development| SayPro
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SayProCDR – Arsenal Soccer Update report by Linah Ralepelle – SayPro Development Manager – 28 May 2025
To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs
Kgotso a ebe le lena
On May 28, 2025, between 14:00 and 17:00, Arsenal Football Club conducted a comprehensive youth training session at their training facility. The session engaged a total of 90 participants, comprising 60 boys and 30 girls, reflecting the club’s commitment to developing talent across both genders.Training Session Overview
Boys’ Session (60 Participants):
- Focus Areas: The boys’ training emphasized tactical awareness, ball control, and positional play.
- Age Groups: Participants were drawn from various age groups, including U18 and U21 teams.
Girls’ Session (30 Participants):
- Focus Areas: The girls’ session concentrated on technical skills, agility, and team coordination.
- Age Groups: The participants were from the U18 and U21 girls’ teams, indicating a structured development pathway.
Coaching and Development
The sessions were led by experienced coaches, Their leadership ensured a structured environment conducive to player development. The training also featured integrated drills, allowing for cross-gender learning and fostering a collaborative atmosphere.
Facilities and Equipment
Arsenal’s state-of-the-art training facilities provided an optimal environment for the session. Players were equipped with the latest training gear, including the Arsenal 2025 Training Set,
Designed for performance and comfort. This gear features breathable, sweat-wicking fabric and a sleek design, reflecting the club’s commitment to excellence.
Conclusion
The May 28 training session underscored Arsenal’s dedication to nurturing young talent across genders. With a structured approach, experienced coaching staff, and top-tier facilities, the club continues to pave the way for the next generation of football stars.
My message shall end here
Linah Ralepelle | Development| SayPro
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SayPro Tournament Day Report Template
Here is a detailed SayPro Tournament Day Report Template, designed for use by tournament coordinators to summarize daily operations, outcomes, and observations for SayPro events.
📋 SayPro Tournament Day Report Template
Event Name: ____________________________
Date: _________________________________
Venue(s): ______________________________
Report Completed By: ___________________
Role/Designation: ______________________
Report Submission Time: ________________
🕒 1. Daily Schedule Summary
Time Activity Responsible Party Status (✓/✗/Delayed) Notes
🏅 2. Matches Played
Match ID Discipline Teams Final Score Referee Notes vs vs
👥 3. Attendance
- Participants Present: ________
- Officials & Referees: ________
- Volunteers on Duty: ________
- Spectators (estimated): ________
- VIPs / Guests: ___________________________
📸 4. Documentation
- ☐ Score Sheets Collected & Signed
- ☐ Attendance Register Completed
- ☐ Photo/Video Log Updated
- ☐ Consent Forms Verified
- ☐ Incident Reports Filed (if any)
Upload folder link (if applicable): ____________________________
⚠️ 5. Incidents or Disruptions
Type Description Persons Involved Action Taken Escalation Needed (Y/N)
✅ 6. Compliance Check
Area Compliant (✓/✗) Notes Safety Protocols Ethics & Conduct Equipment Readiness First Aid/Medical Setup
📈 7. Feedback & Observations
- General performance of staff and volunteers:
- Community engagement / public response:
- Any logistical, safety, or scheduling concerns:
✍️ 8. Report Prepared By
Name: ___________________________________
Signature: _______________________________
Date & Time: _____________________________
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SayPro Submit full SayPro Monthly March Report to the SayPro Development Royalty
Here is a comprehensive outline for submitting the full SayPro Monthly March Report to the SayPro Development Royalty:
✅ SayPro Monthly March Report Submission Protocol
To: SayPro Development Royalty
Prepared by: SayPro Development Competitions Office
Submission Date: By the 3rd working day of April
1. Report Title and Cover Page
- Title: SayPro Monthly March Report – Development Competitions & Tournaments
- Include:
- Reporting month and year
- Prepared by (name, designation, office)
- Date of submission
- Official SayPro logo and branding
2. Executive Summary
- 1-page overview of:
- Key activities conducted in March
- Number of events/tournaments
- Total participants and teams
- Major highlights (success stories, challenges, milestones)
3. Event and Tournament Summary
For each SayPro event/tournament held in March, provide:
- Name and type of event
- Dates and venues
- Number of teams and participants
- Match statistics (games played, goals scored, etc.)
- Community engagement numbers
- Photos or video documentation summary
4. Operational and Logistical Overview
- Match day operations summary
- Volunteer training and deployment statistics
- Safety and ethics compliance report
- Incident reports (if any) and resolutions
5. Results and Winners
- Final list of winners per discipline and division
- Description of awards and recognitions
- Certificates and prizes issued (with samples)
6. Financial Overview
- Budget overview and expenditure (where applicable)
- Sponsor contributions (cash/in-kind)
- Prize distribution value
- Logistics and administrative costs
7. Monitoring and Evaluation
- Tournament evaluation summary (feedback forms)
- Participant and official satisfaction rate
- Lessons learned
- Improvement areas for next month
8. Appendices
Include all supporting documents:
- Match schedules
- Attendance registers
- Score sheets
- Incident and evaluation reports
- Photo & video documentation log
- Copies of certificates issued
9. Approval & Sign-Off
- Signed by the SayPro Development Competitions Manager
- Co-signed by the Regional Director (if applicable)
- Digital copy submitted via official SayPro submission channel (PDF and Word)
- Physical copy delivered (if required by protocol)
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SayProCDR – SayPro Daily Report – Soccer Programme
Report Title:
SayPro Provided Soccer Programme to 350 People on 14 May 202Programme Type: Soccer / Sports Development
Partner Organisation: Diepsloot Arsenal
Facilitated by: SayPro1. Overview of the Day’s Activities
On 14 May 2025, SayPro successfully conducted its ongoing Diepsloot Stream Seniors Soccer League programme at the Diepsloot Safe Hub. A total of 14 senior teams participated in a league format where each team played 26 matches—home and away. The league has now concluded, with Riverside View emerging as the champions of the 2024/2025 season. As winners, they have qualified to participate in the SAFA Johannesburg Hollywood Playoffs, with the date to be confirmed.
2. Programme Objectives
- To provide competitive opportunities for young athletes through organised football leagues.
- To promote Diepsloot Stream teams to the SAFA Johannesburg Hollywood League.
- To lay the foundation for the stream to become an officially recognised Local Football Association (LFA).
3. Participant Details
- Total Participants: 350
- Age Range: 15 – 40 years
- Gender: Male
- Location: Diepsloot Safe Hub, Region A
4. Session Activities
Activity Time Spent Soccer Matches Weekends, 11h00–18h00 Each weekend session featured a series of competitive matches as part of the league structure.
5. Learning Outcomes & Achievements
The programme achieved several developmental goals, both athletic and social:
- Physical Fitness & Health: Promoted a healthy lifestyle through regular exercise.
- Life Skills: Participants demonstrated growth in teamwork, discipline, and resilience.
- Football Knowledge: Players and teams gained a deeper understanding of the laws of the game.
- Opportunities: A number of athletes caught the attention of professional clubs, football academies, and universities, setting a pathway for their future in sports.
Participants expressed excitement and emotional involvement, especially during moments of victory, underlining football’s unique ability to inspire.
6. Feedback Summary
From Diepsloot Malmo FC:
“As Diepsloot Malmo FC, we are very happy with our participation in the senior league. We completed all our matches and enjoyed every moment. Our players gained valuable experience and are motivated by the opportunity to qualify for the Hollywood League.
Achievements include:- Qualifying for the Top 8
- Positive player motivation
- Staying away from negative influences
- Gaining competitive experience”
7. Challenges and Solutions
Challenge Solution Lack of sports facilities Continued use of the Diepsloot Safe Hub at Muzomuhle Primary School, with minor facility repairs conducted by the teams to ensure safety. Damaged infrastructure Windows and other damaged areas were repaired by the teams to prevent injuries. Lack of coach training A Capacity Building Workshop is scheduled with COJ Sports & Recreation on 21 June 2025 to enhance coach development. 8. Resources Used
- Soccer Balls
- Soccer Kits
- Soccer Boots
- Soccer Field
- Goal Posts
- Nets
- Corner Flags
- Whistles
- Referee Kits
- Shin Guards
9. Recommendations for Improvement
- Provide prize money or soccer kits to the Top 8 or Top 4 teams as incentives.
- Secure sponsorships to help cover the administrative costs of running the league.
- Improve facility infrastructure for long-term use.
10. Next Steps / Upcoming Activities
- Junior League Launch: Scheduled for the weekend of 17 & 18 May 2025, continuing into early 2026.
- Categories to Participate:
- U10 (Boys & Girls)
- U12 (Boys & Girls)
- U14 (Boys & Girls)
- U16 (Boys & Girls)
- Ladies Division
Prepared by:
Ngoako Ramolesana
Position/Role: Programme Facilitator
Organisation: SayPro
Date Submitted: 14 May 2025 -
SayPro Facilitate the meeting, guiding discussions based on the findings in the report and encouraging feedback and suggestions from all stakeholders.
Certainly! Here’s a detailed and professional version of the statement, suitable for organizational use or inclusion in a project operations manual:
SayPro’s Role in Facilitating Stakeholder Meetings Based on Report Findings
As part of SayPro’s commitment to transparency, inclusivity, and continuous improvement, facilitating stakeholder engagement is a vital step in our project cycle. This includes organizing and leading structured meetings where the findings of project reports are shared, discussed, and used as a foundation for collaborative reflection and decision-making.
1. Purpose of the Meeting
The primary goal of these meetings is to present and review findings from monitoring and evaluation reports and to ensure that all stakeholders—internal and external—have an opportunity to:
- Understand the outcomes and impact of the project
- Provide feedback on the reported data and analysis
- Share their experiences, insights, and concerns
- Contribute to planning next steps or corrective actions
This process not only reinforces accountability but also fosters ownership and partnership across all levels of engagement.
2. Preparation for the Meeting
To ensure the meeting is productive and aligned with SayPro’s facilitation standards, the following steps are undertaken:
- Dissemination of the report ahead of the meeting to all participants for prior review
- Development of an agenda focused on the key findings, successes, challenges, and recommendations highlighted in the report
- Identification of key discussion points or areas where stakeholder input is particularly needed
- Logistical arrangements including venue, materials (slides, handouts, visual aids), and coordination of attendance
SayPro facilitators are trained to manage diverse group dynamics, language considerations, and time constraints to ensure inclusive and effective participation.
3. Leading the Meeting Discussion
During the meeting, SayPro facilitators play a central role in guiding the conversation to ensure it remains focused, inclusive, and action-oriented. Their responsibilities include:
- Presenting the report findings clearly and objectively, using visual aids and summarizing key data
- Explaining the methodology and limitations of the data to provide context
- Encouraging open dialogue, inviting comments, questions, and interpretations from all stakeholders
- Ensuring balanced participation so that all voices are heard—including those from marginalized or underrepresented groups
- Clarifying points of confusion and addressing concerns in a respectful and transparent manner
Facilitators often use participatory tools such as group breakout sessions, feedback boards, and voting exercises to enhance engagement.
4. Gathering Feedback and Suggestions
Stakeholder input is central to SayPro’s adaptive approach to development. Facilitators actively seek:
- Suggestions for improving project implementation or delivery
- Insights into unintended impacts or overlooked issues
- Clarifications or corrections to reported information
- Community-driven recommendations for future project design
All feedback is carefully documented and synthesized into a post-meeting summary for follow-up action.
5. Post-Meeting Follow-Up
After the meeting, SayPro ensures that the discussion leads to tangible outcomes:
- A summary report is developed, capturing key points raised, decisions made, and action items agreed upon
- Feedback is analyzed and integrated into revised plans, reports, or strategy documents
- Follow-up communications are sent to stakeholders, thanking them for their input and informing them of next steps
Where necessary, additional meetings or workshops may be scheduled to continue dialogue or implement feedback.
Conclusion
Facilitating stakeholder meetings is more than a procedural task for SayPro—it is a critical part of our participatory and evidence-based approach to development. By guiding discussions with clarity and purpose, and by valuing the input of every participant, we ensure that our projects remain responsive, effective, and grounded in the real needs and experiences of the communities we serve.
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SayPro Prepare the Portfolio of Evidence Report for the month, including data analysis, project outcomes, and performance assessments.
Certainly! Here’s a detailed write-up for SayPro’s process of preparing the Portfolio of Evidence Report for each month, including components like data analysis, project outcomes, and performance assessments:
SayPro Monthly Portfolio of Evidence (PoE) Report Preparation
Objective
To develop a comprehensive, evidence-based monthly report that captures SayPro’s activities, project outcomes, data analytics, and performance assessments. This report serves as a central documentation tool for internal evaluation, stakeholder communication, and organizational learning.
1. Purpose
The Portfolio of Evidence (PoE) Report is designed to:
- Showcase all project and program activities conducted during the month.
- Present qualitative and quantitative data on outcomes and outputs.
- Analyze trends, performance gaps, and areas for improvement.
- Provide decision-makers and stakeholders with a transparent view of progress and challenges.
2. Scope
The report encompasses all organizational departments, projects, and community engagements conducted during the reporting month. It includes contributions from all employees, departments, and relevant stakeholders.
3. Key Responsibilities
Role Responsibility Project Officers/Employees Submit evidence, activity summaries, and performance notes. Team Leaders/Managers Review and synthesize departmental inputs. Monitoring & Evaluation (M&E) Unit Analyze data, assess performance, and draft PoE sections. Reporting Officer / Admin Team Compile, format, and finalize the full PoE report. Executive Team Review and approve final report before distribution.
4. Components of the Portfolio of Evidence Report
4.1 Executive Summary
- Overview of the month’s highlights.
- Summary of major achievements, challenges, and strategic recommendations.
4.2 Activity Overview
- A table or narrative summary of all activities conducted.
- Categorized by project, location, and department.
- Includes date, type of activity, target audience, and purpose.
4.3 Project Outcomes and Deliverables
- Report on project-specific outcomes versus planned objectives.
- Use of indicators and key performance metrics (KPIs).
- Comparison with previous months (trend tracking).
Example:
Project Objective Planned Output Actual Output Outcome Youth Skills Training Equip 50 youth with digital skills Train 50 youth Trained 45 youth 90% success rate 4.4 Data Analysis
- Quantitative data: Graphs, charts, and tables (e.g., attendance, completion rates, demographic distribution).
- Qualitative data: Beneficiary testimonials, focus group feedback, narrative insights.
- Tools Used: Excel dashboards, survey tools, M&E software.
4.5 Performance Assessment
- Staff and team performance against work plans and KPIs.
- Activity delivery vs. budget and timeline.
- Red/Amber/Green (RAG) rating system for evaluating success levels.
Example:
Team Planned Tasks Completed Tasks Performance Score RAG Status Community Engagement 10 9 90% 🟢 Green 4.6 Challenges and Lessons Learned
- Operational or external challenges (e.g., low turnout, budget constraints, weather disruptions).
- Strategies used to overcome challenges.
- Key learning points to apply to future activities.
4.7 Recommendations and Next Steps
- Actionable recommendations for improvement.
- Planned adjustments to implementation or strategy.
- Upcoming activities and preparation needs.
4.8 Annexes
- Photographic evidence.
- Attendance sheets.
- Feedback forms and raw survey data.
- Financial summaries (if applicable).
- Meeting minutes and communication logs.
5. Data Collection and Integration Timeline
Date Task 1st – 20th Employees collect and submit evidence from fieldwork and projects. 21st – 25th Team leads review and validate evidence submissions. 26th – 28th M&E team conducts analysis and drafts key report sections. 29th – 30th Final formatting, proofreading, and approval. 1st of following month Report distribution to stakeholders and filing in internal records.
6. Report Distribution
The final Portfolio of Evidence Report is:
- Shared with SayPro leadership, funders, and partners (as applicable).
- Stored securely in the organization’s central document repository.
- Used in monthly review meetings to inform decision-making.
7. Tools and Templates Used
- Data Tools: Excel, Google Sheets, Power BI (if applicable)
- Report Format: Microsoft Word or Google Docs (exported as PDF)
- Templates: Pre-designed tables for KPIs, RAG status, outcome summaries, etc.
8. Compliance and Confidentiality
- All data and evidence must comply with data protection and privacy policies.
- Sensitive information (e.g., personal data) must be anonymized or redacted before public sharing.