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Xeko Previ

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  • SayPro Finalize and publish match schedules on SayPro website

    Here is a detailed outline for SayPro’s process to finalize and publish match schedules on the SayPro website:

    ✅ SayPro Match Schedule Finalization & Publication Process

    Objective:
    Ensure all match schedules are accurate, confirmed with all stakeholders, and published promptly for public access and operational planning.

    1. Collect Final Team Lists and Availability

    • Deadline: 7 days before tournament start.
    • Gather confirmed team rosters and availability from each registered team.
    • Verify age groups, divisions, and categories for proper placement.

    2. Draft Initial Match Schedule

    • Use the SayPro Scheduling Tool or approved spreadsheet template.
    • Factor in:
      • Discipline and format (e.g., round robin, knockout)
      • Venue capacity and time slots
      • Referee availability
      • Rest periods between matches

    3. Internal Review and Adjustments

    • Share draft with:
      • SayPro Competitions Office
      • Venue managers
      • Referee coordinators
    • Adjust based on feedback (e.g., logistical clashes, team travel concerns).

    4. Stakeholder Confirmation

    • Send draft schedule to all team managers and officials.
    • Request written confirmation or change requests within 48 hours.
    • Finalize any changes based on valid feedback.

    5. Final Approval

    • Final schedule reviewed and approved by the SayPro Development Competitions Manager.
    • Assign match IDs and finalize match order.

    6. Website Publication

    • Upload final schedule to the SayPro website’s Tournaments Page.
      • Format: Clear tables by discipline, category, and date
      • Include: Match ID, teams, time, venue, and officials (if assigned)
    • Enable real-time updates for any future changes.

    7. Notification and Promotion

    • Email final schedule to all registered teams and referees.
    • Post official schedule on SayPro social media channels and community groups.
    • Distribute printed versions to venue coordinators.

    8. Ongoing Updates

    • Designate a schedule manager to update changes (e.g., weather delays, team forfeits).
    • All updates must be timestamped and published within 30 minutes of a confirmed change.

    Responsibility:
    SayPro Development Competitions Office & SayPro Digital Media Team

    Tools:

    • SayPro Scheduling Template
    • SayPro Online Dashboard
    • Website CMS (Content Management System)