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Written by

Xeko Previ

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  • SayPro Registration Form: A basic form capturing participant details and confirming enrollment.

    Here’s a basic registration form for capturing participant details and confirming enrollment for SayPro’s extreme sports activities:

    SayPro Registration Form: Extreme Sports Camp

    Participant Information:

    1. Full Name:
      (First Name, Last Name)
    2. Date of Birth:
      (MM/DD/YYYY)
    3. Gender:
      (Male, Female, Other)
    4. Address:
      (Street Address, City, State, ZIP Code)
    5. Phone Number:
      (Mobile Number)
    6. Email Address:
      (Email)
    7. Emergency Contact Name:
      (First Name, Last Name)
    8. Emergency Contact Phone Number:
      (Mobile Number)
    9. Participant Health Conditions/Allergies (if any):
      (List any relevant health conditions, medications, or allergies)
    10. T-shirt Size:
      (Small, Medium, Large, X-Large, XX-Large)

    Activity Selection:

    1. Choose Your Activities (Select all that apply):
      • Bungee Jumping
      • Zip-Lining
      • Skydiving
    2. Do you have prior experience with extreme sports?
      • Yes
      • No

    Health & Safety Agreement:

    1. Do you have a medical condition that may affect your participation in extreme sports?
      • Yes
      • No
    2. Have you consulted a doctor to participate in extreme sports activities?
      • Yes
      • No

    Consent & Acknowledgment:

    1. Liability Waiver:
      I acknowledge that extreme sports involve inherent risks. I hereby release SayPro and its affiliates from any liability for injury or harm during the activities. I also agree to adhere to safety guidelines and instructions during all activities.
      • I accept the terms and conditions.
    2. Media Release:
      I grant permission for my image, video, and voice to be recorded during the event for promotional purposes.
      • Yes
      • No

    Payment Information (if applicable):

    1. Payment Method:
      • Credit/Debit Card
      • PayPal
      • Bank Transfer
    2. Total Payment Amount:
      (Insert total fee here)

    Confirmation:

    1. I hereby confirm my registration for SayPro’s Extreme Sports Camp and agree to the terms and conditions outlined in the registration form.
      • Yes, I confirm my registration.

    Signature of Participant:
    (Participant’s signature or typed name for consent)

    Date of Enrollment:
    (MM/DD/YYYY)

    This form covers essential details for enrollment, participant information, activity preferences, and important consent sections for safety and media release. You can customize it further depending on your needs, such as including more specific liability clauses or adding additional activity options.

  • SayPro Finalize Participant Registration Ensure the final list of participants is ready, confirming their registration by 01-15-2025.

    Finalizing Participant Registration for SayPro Neftaly Kingdom Aerobics Championship 2025

    To ensure that the final list of participants is ready and all registrations are confirmed by January 15, 2025, follow this step-by-step process:

    1. Confirm Registration Deadlines

    Set clear deadlines and ensure participants know they must complete their registration by January 15, 2025. This includes:

    • Completing their online registration form.
    • Submitting all required documents (e.g., medical forms, identification).
    • Selecting their performance category (solo, duo, group).
    • Making any necessary payment for registration fees (if applicable).

    2. Final Review of Registration Forms

    Ensure that all registration forms are accurately filled out and complete by:

    • Cross-checking personal information: Ensure names, contact details, and emergency contacts are correct.
    • Performance Categories: Confirm that each participant has chosen the correct category (solo, duo, or group) and that group registrations list all members.
    • Eligibility and Health Forms: Verify that health details and eligibility criteria have been properly filled out, ensuring all participants meet the health requirements.

    3. Payment Confirmation (if applicable)

    If there is a registration fee:

    • Confirm Payment: Double-check that all participants have completed payment and received confirmation receipts. This can be done through the registration system.
    • Follow-Up: Reach out to participants who haven’t paid by the deadline and provide instructions for completing payment.

    4. Generate Final Participant List

    Once all forms are reviewed and payments are confirmed, compile the final list of participants:

    • Create an Excel/Spreadsheet: This should include the participant’s name, contact information, performance category, and payment status.
    • Categorize by Performance Type: Sort the list by solo, duo, and group entries, ensuring that any group performances have all their members listed.

    5. Communication with Participants

    Send confirmation emails to all registered participants, thanking them for their registration and outlining next steps:

    • Confirmation Email: Ensure it includes details such as:
      • Confirmation of registration.
      • A reminder of the event date and their performance time.
      • Information about check-in times, rehearsal schedules, and any other event-related instructions.
      • A link to the participant’s profile page, if applicable.
    • Emergency Contact Info: Remind participants to provide any additional contact details for emergencies (if not already done).

    6. Participant Packet Preparation

    Prepare any materials that will be given to participants upon arrival:

    • Participant Number/ID: Assign a unique number or ID to each participant, which will be used for identification throughout the event.
    • Event Information Packet: Include the event schedule, venue details, and any other necessary instructions.
    • Merchandise or Goodie Bags: If applicable, ensure any event-related merchandise or goodie bags are prepared for distribution.

    7. Final Confirmation with Judges and Coordinators

    Ensure that the final participant list is shared with:

    • Judges: Provide them with a list of athletes, their performance categories, and any other relevant details.
    • Event Coordinators: Share the list with event staff to ensure all logistical preparations (e.g., seating arrangements, performance slots) are in place.

    8. Check for Completeness

    Do a final audit to ensure:

    • All forms are submitted and complete.
    • Payments are confirmed.
    • Participants are assigned to the correct performance categories.
    • Any special needs or requests (such as equipment, medical concerns, etc.) have been noted.

    9. Registration Closure

    • Set Final Registration Closure Date: Confirm that January 15, 2025 is the official cutoff date, and ensure all registrations after this date are closed or transferred to a waiting list if necessary.
    • Communicate Cutoff: Announce on social media or through email that the registration period is officially closing to create a sense of urgency and excitement.

    10. Publish Final Participant List

    Once everything is confirmed:

    • Public Announcement: Consider releasing a public list of registered participants (if applicable) to generate excitement and recognition. This can be done on the SayPro website, social media platforms, or through a press release.
    • Display Schedule: Ensure the performance schedule is ready to be shared, showing time slots for each participant or group.

    By following this detailed process, you’ll have a final list of participants ready for the SayPro Neftaly Kingdom Aerobics Championship 2025, and all registrations will be properly confirmed by January 15, 2025. Would you like help with preparing specific templates for the confirmation email or participant list?