SayPro Team and Logistics Setup: Secure training locations and ensure all logistics (e.g., soccer balls, cones, training gear) are prepared in advance.

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SayPro Responsibility: Team and Logistics Setup

Objective:
To ensure all logistical aspects of SayPro Monthly Soccer Camps are efficiently organized and ready before the camp start date, guaranteeing a smooth, safe, and high-quality training environment for all participants.

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Key Responsibilities

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1. Secure Training Locations

• Venue Selection and Booking
  • Identify appropriate training facilities that meet SayPro’s standards for safety, accessibility, and suitability for soccer training (e.g., turf fields, grass pitches, indoor gyms).
  • Confirm availability for the full duration of the camp dates.
  • Finalize contracts or rental agreements well in advance.
• Facility Inspection and Preparation
  • Conduct site visits prior to camp to inspect:
    • Field conditions (surface quality, markings)
    • Availability of amenities (restrooms, water stations, shelter)
    • Safety measures (fencing, lighting, first aid stations)
  • Coordinate with facility managers to address any issues or special requirements.
• Access and Security Coordination
  • Arrange for secure access to venues during camp hours.
  • Ensure proper signage and safe entry/exit points for participants and staff.

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2. Prepare Training Equipment and Gear

• Inventory Management
  • Take stock of all necessary training equipment including:
    • Soccer balls (various sizes appropriate to age groups)
    • Training cones and markers
    • Bibs/pinnies for team differentiation
    • Portable goals and nets
    • Agility ladders, hurdles, and fitness equipment
    • First aid kits and hydration supplies
• Procurement and Maintenance
  • Order or replenish supplies ahead of camp start if stock is low or damaged.
  • Ensure all equipment is clean, functional, and safe to use.
• Equipment Setup and Storage
  • Organize equipment for quick access during sessions.
  • Set up training stations according to session plans.
  • Secure storage solutions at the venue to prevent loss or damage.

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3. Team Coordination and Support Logistics

• Staff Briefing and Roles
  • Confirm coaching and support staff attendance and roles.
  • Provide logistical information including arrival times, venue layout, and equipment allocation.
• Transport and Accommodation (if applicable)
  • Arrange transport for staff and equipment as needed.
  • Coordinate accommodation for visiting coaches or specialists.
• Safety and Emergency Preparedness
  • Ensure first aid protocols are in place.
  • Confirm availability of emergency contacts and procedures.

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Deliverables:

• Confirmed and secured training venues with signed agreements
• Fully inventoried and prepared equipment checklist
• Detailed logistics plan including equipment setup, storage, and staff coordination
• Safety and emergency response plan

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