SayPro Team and Logistics Setup: Coordinate with the coaching team to ensure all staff are briefed on their roles and responsibilities during the camp.

SayPro Responsibility: Team and Logistics Setup

Objective:
To ensure all logistical arrangements are in place and that the coaching team is fully prepared, informed, and aligned on their roles and responsibilities, facilitating a smooth and effective SayPro Monthly Soccer Camp.

Key Responsibilities

🔹 1. Secure Training Locations and Equipment

(As previously detailed — securing venues, inspecting facilities, preparing and managing equipment.)

🔹 2. Coaching Team Coordination and Staff Briefing

• Pre-Camp Staff Coordination
  • Confirm the final coaching team roster, including head coaches, assistant coaches, and support staff.
  • Share camp schedules, session plans, and key objectives well in advance.
• Role Definition and Responsibility Assignment
  • Clearly define each staff member’s roles, including:
    • Lead coach responsibilities
    • Assistant coach duties
    • Equipment managers or safety officers
  • Assign specific groups or age categories to each coach to ensure consistent player oversight.
• Comprehensive Staff Briefing Sessions
  • Organize pre-camp meetings (in-person or virtual) to cover:
    • Camp curriculum overview and training goals
    • Daily schedules and logistics
    • Safety protocols and emergency procedures
    • Communication channels and reporting requirements
    • Behavioral expectations and code of conduct
  • Provide detailed briefing documents or manuals summarizing key information.
• Ongoing Communication and Support
  • Establish clear lines of communication during the camp for quick updates and issue resolution.
  • Schedule daily or periodic brief check-ins to review progress and address concerns.
• Training and Development
  • Facilitate any necessary refresher sessions or workshops to align coaching techniques and standards.
  • Encourage feedback and collaborative problem-solving among coaching staff.

Deliverables:

• Confirmed coaching staff list with assigned roles
• Staff briefing agenda and materials
• Communication plan for the duration of the camp
• Documentation of safety and conduct protocols for staff reference