SayPro Finalize and publish match schedules on SayPro website

Here is a detailed outline for SayPro’s process to finalize and publish match schedules on the SayPro website:

✅ SayPro Match Schedule Finalization & Publication Process

Objective:
Ensure all match schedules are accurate, confirmed with all stakeholders, and published promptly for public access and operational planning.

1. Collect Final Team Lists and Availability

• Deadline: 7 days before tournament start.
• Gather confirmed team rosters and availability from each registered team.
• Verify age groups, divisions, and categories for proper placement.

2. Draft Initial Match Schedule

• Use the SayPro Scheduling Tool or approved spreadsheet template.
• Factor in:
  • Discipline and format (e.g., round robin, knockout)
  • Venue capacity and time slots
  • Referee availability
  • Rest periods between matches

3. Internal Review and Adjustments

• Share draft with:
  • SayPro Competitions Office
  • Venue managers
  • Referee coordinators
• Adjust based on feedback (e.g., logistical clashes, team travel concerns).

4. Stakeholder Confirmation

• Send draft schedule to all team managers and officials.
• Request written confirmation or change requests within 48 hours.
• Finalize any changes based on valid feedback.

5. Final Approval

• Final schedule reviewed and approved by the SayPro Development Competitions Manager.
• Assign match IDs and finalize match order.

6. Website Publication

• Upload final schedule to the SayPro website’s Tournaments Page.
  • Format: Clear tables by discipline, category, and date
  • Include: Match ID, teams, time, venue, and officials (if assigned)
• Enable real-time updates for any future changes.

7. Notification and Promotion

• Email final schedule to all registered teams and referees.
• Post official schedule on SayPro social media channels and community groups.
• Distribute printed versions to venue coordinators.

8. Ongoing Updates

• Designate a schedule manager to update changes (e.g., weather delays, team forfeits).
• All updates must be timestamped and published within 30 minutes of a confirmed change.

Responsibility:
SayPro Development Competitions Office & SayPro Digital Media Team

Tools:

• SayPro Scheduling Template
• SayPro Online Dashboard
• Website CMS (Content Management System)