SayPro Confirm and brief officials, referees, and marshals

Here is a detailed SayPro Protocol for Confirming and Briefing Officials, Referees, and Marshals before match events:

✅ SayPro Confirmation & Briefing Procedure for Officials, Referees, and Marshals

Objective:
To ensure all match-day personnel are fully informed, prepared, and aligned with SayPro standards for smooth and fair tournament execution.

1. Selection & Confirmation of Officials

• Timeline: At least 5 days before the event.
• Confirm roles and availability for:
  • Referees
  • Marshals
  • Line judges
  • Timekeepers
  • Scorekeepers
• Share match schedule and role assignments with each individual.
• Collect confirmation via email or SayPro personnel portal.

2. Distribute Official Briefing Pack

Include the following materials:

• Match schedule with assignments
• Venue maps and contact list
• SayPro Code of Conduct
• SayPro competition rules for the specific discipline
• Incident reporting protocols
• Referee/official score sheets
• Emergency procedures

3. Pre-Event Briefing Session

• Timing: 1–2 days before the event (in-person or virtual).
• Led by: SayPro Competitions Office
• Agenda:
  • Welcome and introductions
  • Review of tournament format and match rules
  • Review of roles and responsibilities
  • Key logistics (arrival time, uniform, meals, equipment)
  • Disciplinary procedures and ethics reporting
  • Q&A session

4. On-Site Orientation (Match Day)

• Conduct a short in-person huddle before matches begin:
  • Final confirmations
  • Distribution of official kits (if applicable)
  • Walk-through of match venues and first aid points
  • Emergency communication reminders

5. Sign-In and Acknowledgment

All officials must:

• Sign a SayPro Officials Register
• Confirm receipt and understanding of rules and responsibilities
• Agree to uphold SayPro’s code of integrity and fairness

Responsibility:
SayPro Development Competitions Office
Supported by: SayPro Training & Ethics Team