SayPro Post-Event Evaluation and Reporting Collect feedback from participants, audience members, and sponsors to evaluate the success of the event.

Post-Event Evaluation & Reporting Plan

SayPro Neftaly Kingdom Aerobics Championship

By SayPro Front Desk Officer SCDR

A structured post-event evaluation is crucial for measuring the success of the SayPro Neftaly Kingdom Aerobics Championship and identifying areas for improvement. This process will involve feedback collection, data analysis, and reporting to ensure future events are even more successful.

1. Evaluation Objectives

✅ Assess Event Success Based On:

• Participant Experience (Athletes, trainers, teams)
• Audience Satisfaction (Attendees & virtual viewers)
• Sponsor & Partner ROI (Return on investment)
• Operational Efficiency (Venue setup, logistics, and execution)
• Marketing & Media Impact (Reach, engagement, and coverage)

✅ Key Questions to Answer:

• What worked well?
• What challenges were faced?
• How can future events be improved?

2. Methods for Collecting Feedback

a. Surveys & Feedback Forms

📋 Who Should Receive Surveys?

1. Athletes & Participants – Experience, event management, competition fairness.
2. Audience (Live & Virtual) – Venue experience, content engagement, streaming quality.
3. Sponsors & Partners – Brand visibility, event ROI, future interest.
4. Staff & Volunteers – Event organization, teamwork, and workflow efficiency.

📢 Survey Distribution Channels:

• Google Forms & Typeform – Easy-to-fill online forms.
• WhatsApp & Email Surveys – Sent to attendees post-event.
• QR Code Surveys – Displayed at the venue and on the event website.

📊 Sample Survey Questions:

• How satisfied were you with the event? (1-5 rating scale)
• What was your favorite part of the event?
• Were there any challenges or issues you faced?
• Would you attend/participate in a future SayPro event? (Yes/No)
• Additional comments or suggestions?

b. Data Analytics & Performance Metrics

📈 Key Metrics to Analyze:

• Attendance Figures (Physical & online viewership).
• Social Media Engagement (Likes, shares, comments, reach).
• Live Streaming Stats (Peak viewers, watch time, interactions).
• Ticket Sales & Registrations (Revenue analysis).
• Sponsor ROI (Brand mentions, activation engagement, website clicks).

📊 Tools to Use for Data Collection:

• Google Analytics – Website traffic and user engagement.
• Facebook & YouTube Insights – Live streaming and social media stats.
• SurveyMonkey/Google Forms – Automated feedback collection.

3. Reporting & Presentation of Findings

📑 Post-Event Report Includes:

1. Event Overview (Summary, objectives, and execution).
2. Key Highlights (Success stories, notable moments, records set).
3. Challenges Faced & Lessons Learned (What can be improved).
4. Participant & Audience Feedback Summary (Satisfaction levels).
5. Sponsor & Partner Impact Analysis (Brand exposure, engagement).
6. Financial Summary (Revenue, expenses, sponsorship contributions).
7. Recommendations for Future Events (Actionable improvements).

📢 How to Present the Report:

• Executive Summary for stakeholders.
• Visual Charts & Infographics for easy analysis.
• Video Highlight Reel summarizing event success.
• Formal Presentation to sponsors, partners, and SayPro executives.

4. Follow-Up Actions

✅ Engaging Stakeholders After the Event

• Send Thank You Emails to attendees, participants, sponsors, and volunteers.
• Publish a Public Summary Report on SayPro’s website & social media.
• Host a Virtual Q&A Session to discuss insights and feedback.
• Start Planning for Next Year’s Event using evaluation findings.

Conclusion

A detailed post-event evaluation & reporting system will help SayPro measure event success, build stronger relationships with sponsors and participants, and continuously improve future championships.

Would you like a customized feedback form template or assistance with data analysis tools? 🚀