SayPro Participant Metrics: The target number of participants for the camp

Here’s a SayPro Participant Metrics Template to help you establish and track the target number of participants for the camp. This template can also be used for organizing the coaching staff, facilities, and other resources required for the camp:

SayPro Basketball Camp Participant Metrics

1. Target Number of Participants

• Target Number of Participants: 40 players

2. Participant Breakdown

To ensure an organized and manageable camp, it’s helpful to categorize participants based on their age, skill level, and positions. Here’s a suggested breakdown:

• Age Groups:
  • 10-12 years: ________ participants
  • 13-15 years: ________ participants
  • 16-18 years: ________ participants
• Skill Levels:
  • Beginner: ________ participants
  • Intermediate: ________ participants
  • Advanced: ________ participants
• Preferred Positions (Optional, for specific position-focused coaching):
  • Point Guard: ________ participants
  • Shooting Guard: ________ participants
  • Small Forward: ________ participants
  • Power Forward: ________ participants
  • Center: ________ participants

3. Coaching Staff Requirements

Based on the number of participants, the appropriate coaching staff can be assigned. A general guideline is 1 coach per 8-10 players.

• Number of Coaches Needed: 4-5 coaches (for 40 players)
  • Coach per position (if needed): ________
  • General skills coaches: ________
  • Assistant coaches (for support): ________
• Other Staff:
  • 1 Trainer/Medical Staff
  • 1 Camp Administrator/Coordinator
  • 1 Facility Manager

4. Facility and Equipment Requirements

• Basketball Courts:
  • Number of Courts Needed: 2 courts (for 40 participants)
    • Court 1 (Skills Training)
    • Court 2 (Scrimmages & Games)
• Equipment:
  • Basketballs: ________ balls (1 per player and extra)
  • Cones: ________ cones for drills
  • Training Equipment (e.g., shooting machines, resistance bands): ________ sets
• Other Resources:
  • Water Stations: At least 2 water stations per court
  • Medical Kit: Fully stocked medical kits for any emergencies
  • First-Aid Area: Designated first-aid space

5. Camp Schedule Planning

With the target number of participants, the camp schedule should be divided into manageable groups:

• Group Size: Approximately 10 players per group (depending on skill level and age).
• Session Length: Each session will last approximately 90 minutes, with a mix of drills, fitness training, and scrimmages.
  • Session 1: 9:00 AM – 10:30 AM
  • Session 2: 10:45 AM – 12:15 PM
  • Lunch/Break: 12:15 PM – 1:00 PM
  • Session 3: 1:00 PM – 2:30 PM
  • Session 4: 2:45 PM – 4:15 PM (Scrimmages/Game Time)

6. Registration and Participant Tracking

• Registration Deadline: ___________________
• Current Registrations: ________ (Update as participants register)
• Remaining Spots: ________ (Update as needed)

7. Communication Plan

• Pre-Camp Information: Send out emails to participants about the schedule, what to bring, and other camp guidelines.
• Daily Updates: Coaches and staff will be responsible for providing feedback to participants and tracking progress.
• Post-Camp Feedback: Provide a post-camp evaluation for participants and parents to assess the success of the camp and gather suggestions for future camps.

8. Financial Planning

• Camp Fee per Participant: $_________
• Total Revenue Goal: $_________
  (Based on the target number of participants: $_________ per player × 40 players)
• Expenses to Consider:
  • Facility Rental: $_________
  • Equipment and Supplies: $_________
  • Staff Wages: $_________
  • Insurance and Liability: $_________

This Participant Metrics Template can be adjusted based on the specific needs of the camp, but it helps in ensuring that the right number of coaches, facilities, equipment, and planning are aligned with the target number of participants.