SayPro Event Schedule Template A document that organizes the event schedule.

Event Schedule Template for SayPro Neftaly Kingdom Aerobics Championship

This Event Schedule Template is designed to organize the SayPro Neftaly Kingdom Aerobics Championship, ensuring that performances, rehearsals, and breaks are efficiently planned and all participants and staff are aware of the timeline. The schedule includes the event day breakdown, performance slots, and necessary breaks to ensure smooth operations.

SayPro Neftaly Kingdom Aerobics Championship 2025

Event Schedule
Date: [Insert Event Date]
Venue: Neftalopolis Sports Arena

Morning Session

8:00 AM – 9:00 AM | Registration & Check-In

• Location: Registration Desk
• All participants check in, collect event materials, and confirm their participation.

9:00 AM – 9:15 AM | Opening Ceremony

• Location: Main Stage
• Welcome speech, event introduction, and opening remarks.

9:15 AM – 9:30 AM | Warm-Up Session

• Location: Warm-Up Area
• All participants join for a group warm-up led by professional trainers.

9:30 AM – 12:00 PM | Morning Performances

• Location: Main Stage
• Performance Slot 1: [Name(s) of Participants] – 9:30 AM
• Performance Slot 2: [Name(s) of Participants] – 9:45 AM
• Performance Slot 3: [Name(s) of Participants] – 10:00 AM
• Performance Slot 4: [Name(s) of Participants] – 10:15 AM
• Break – 10:30 AM – 10:45 AM
• Performance Slot 5: [Name(s) of Participants] – 10:45 AM
• Performance Slot 6: [Name(s) of Participants] – 11:00 AM
• Performance Slot 7: [Name(s) of Participants] – 11:15 AM
• Performance Slot 8: [Name(s) of Participants] – 11:30 AM
• Performance Slot 9: [Name(s) of Participants] – 11:45 AM

12:00 PM – 1:00 PM | Lunch Break

• Location: Designated Dining Area
• Refreshments available for all attendees, including participants, staff, and spectators.

Afternoon Session

1:00 PM – 3:30 PM | Afternoon Performances

• Location: Main Stage
• Performance Slot 10: [Name(s) of Participants] – 1:00 PM
• Performance Slot 11: [Name(s) of Participants] – 1:15 PM
• Performance Slot 12: [Name(s) of Participants] – 1:30 PM
• Performance Slot 13: [Name(s) of Participants] – 1:45 PM
• Break – 2:00 PM – 2:15 PM
• Performance Slot 14: [Name(s) of Participants] – 2:15 PM
• Performance Slot 15: [Name(s) of Participants] – 2:30 PM
• Performance Slot 16: [Name(s) of Participants] – 2:45 PM
• Performance Slot 17: [Name(s) of Participants] – 3:00 PM
• Performance Slot 18: [Name(s) of Participants] – 3:15 PM

3:30 PM – 4:00 PM | Judging & Deliberation

• Location: Judges’ Room / Main Stage
• Judges review and score the performances. Deliberation takes place during this time.

4:00 PM – 4:30 PM | Award Ceremony Preparation

• Location: Backstage / Main Stage
• Participants get ready for the awards ceremony. Medals, prizes, and certificates are prepared.

4:30 PM – 5:00 PM | Award Ceremony & Closing Remarks

• Location: Main Stage
• Announce winners and distribute awards (medals, trophies, prizes). Thank you speeches from sponsors and organizers.

Evening Session (Optional)

5:00 PM – 6:00 PM | Networking and Social Hour

• Location: VIP Lounge / Outdoor Area
• Opportunity for sponsors, participants, and attendees to network and socialize.

Important Notes:

• Performance Slot Duration: Each performance lasts approximately 10 minutes (5 minutes for performance + 5 minutes for scoring and transitioning).
• Judges’ Deliberation: Judges have up to 30 minutes to finalize their scoring and evaluations after the last performance.
• Rehearsal Times: Depending on venue availability, rehearsal times for each group or individual will be assigned in advance.
• Ensure that each performance starts promptly at its scheduled time to maintain the flow of the event.

Additional Considerations:

• Technical Check: Perform a final sound check and lighting check 1 hour before the event starts. This can be scheduled for the hour before the Opening Ceremony (e.g., 8:00 AM – 9:00 AM).
• Participant Welfare: Ensure there is a designated cool-down area and health professionals available to assist participants with injuries, if needed.
• Sponsor Visibility: Be sure that sponsors’ branding and promotional materials are highlighted during performance transitions and at appropriate times.

This event schedule template ensures that there is a clear structure for the day, allowing for smooth transitions between performances, breaks, and ceremony segments. It will help both participants and audiences to stay organized and manage expectations throughout the event.

Would you like to add or adjust any specific times, activities, or details within the schedule?