Stakeholder Meeting between SayPro and Arsenal Development Report

Meeting between SayPro and Arsenal Development Agenda:

Stakeholder Meeting

Date: 15/01/2025

Time: 10:30-11:00

Location: DYP Office

Attendance:

• Coach Ramolesana (Arsenal Development)

• Regaugetswe Netshiozwe (Chief Development Royalty)

• Linah Ralepelle (Administrator)

• Daniel Makano (SayPro Development Specialist)

• Andries Macuacua (SayPro Development Specialist)

Song: Ralepelle Prayer: Macuacua

Following our recent meeting, I wanted to provide a summary of key points:

• Meeting Organization: The meeting was well-structured, with clear agendas andproductive discussions.

• Communication: Effective and transparent, with clear clarification on deliverables andtimelines. More time for technical discussions could be beneficial in future meetings.

• Action Items: Clear next steps were identified. To ensure follow-through, werecommend summarizing action items with owners and deadlines.

• Collaboration: Strong engagement from both teams, with a shared commitment tosuccess. Arsenal Development’s technical solutions and SayPro’s flexibility on timelineswere particularly appreciated.

• Areas for Improvement: Consider using more visual aids for complex information andestablish a clearer process for tracking action items post-meeting.

Feedback during the Stakeholder Meeting:

Daniel Makano feedback:• The event was quite big because there were quite a few people and there were enoughcoaches to make the day easier.• No injuries were there• Total number of participants: 117 (Male:111 Female:06)• Total number of Coaches: 07• Total number of Session: 05 Session

Ramolesane Organiser:• Event organising is not a complicated thing for us because we are used to organising asthe event was announced on time.• The number was good because we avoided things such as logistics.• There are several concerns that need to be addressed soon such as compensation forcoaches, camera, gears, etc.• In the next event we expect to see SayPro banners and gazebos.• Thanked the development team for their attendance and dedication.

Netshiozwe:Asked when is the next event to be held?

Ramolesane:• Tournaments should be held every month end according to the discussion held last year• These tournaments should have more beneficial awards.• Branded trophies, 40 medals, first price 2500, 1500 second price as an example.• Awarding players with these can increase competitiveness amongst them.• We need to organise t-shirts for upcoming events for marketing events for examplehaving South African colours for each age group with our logo included.

Netshiozwe: suggested that Arsenal to expand their marketing through social media

Ramolesane: said that he will send someone who has a love for media so we can work with him with posting events online.

Ramolesane: said there is an aerobics trainer who is part of their team, and he will connect us with her for aerobics events that we want to hold at SayPro.

Ramolesane: suggested a launch for SayPro skills development through the soccer events being held

Netshiozwe: suggested that we reach out to universities for donations.

Mr Ramolesana says in future marketing strategy should have T-Shirt example T – shirt of South Africa, this will help to have more numbers.

Mr Ramolesana will start having Aerobics, they will comminated with the lady for before sharing numbers.The facility is accessible.

Ralepelle says if it possible for top 8 come and access programs for free.

Netshiozwe asked if Arsenal have media platform,

Mr Ramolesana will check with the social media.

Ralepelle asked if it is possible to have top 8 come Hosting Diepsloot Stream top 8,Challenges is that they have more kids, and they will need resources.

Netshiozwe says when we draft proposal, we will require Mr Ramolesana to be part of it.

Overall, it was a productive meeting, and we look forward to the continued collaboration between SayPro and Arsenal Development.

Prepared By,

Daniel Makano

SayPro Development Specialist