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SayPro Camp Preparation Plan.
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SayPro January SCDR.4.3.4 – Development 5-Day Tennis Camp
Objective: Ensure all equipment, facilities, and materials are ready for the camp. Organize and structure the 5-day schedule for optimal skill development.
1. Facility Preparation
1.1 Venue Inspection & Setup
- Conduct a pre-camp facility check to ensure courts are in good condition (surface quality, net tension, and boundary lines).
- Confirm court bookings and allocate spaces for drills, match play, and individual coaching sessions.
- Set up shaded rest areas for participants, hydration stations, and first aid stations.
- Arrange locker rooms and restroom access for participants.
1.2 Safety & Emergency Readiness
- Ensure first aid kits are fully stocked with necessary supplies (bandages, ice packs, antiseptics, etc.).
- Designate emergency exits and evacuation routes in case of adverse weather or injuries.
- Provide staff training on basic first aid and emergency response protocols.
2. Equipment & Training Materials
2.1 Essential Tennis Equipment
| Item | Quantity Needed | Checked & Ready |
|---|---|---|
| Tennis balls (new & used) | 200+ | ✅ |
| Tennis racquets (for backup) | 10+ | ✅ |
| Ball baskets & hoppers | 5-10 | ✅ |
| Training cones & markers | 20+ | ✅ |
| Agility ladders | 3-5 | ✅ |
| Resistance bands | 5-10 | ✅ |
| Scoreboards & clipboards | 5+ | ✅ |
2.2 Additional Training Aids
- Video analysis tools (cameras, tripods, or mobile apps for skill tracking).
- Speed radar gun (for measuring serve speed).
- Whistles & stopwatches (for drill management).
- Whiteboards & markers (for tactical discussions).
- Printed participant progress templates (for tracking skill development).
3. Participant Registration & Preparation
3.1 Registration & Documentation
- Confirm all registration details are recorded on SayPro’s platform, including:
- Contact information
- Medical conditions & emergency contacts
- Skill levels & experience
- Special requirements (dietary, injury accommodations, etc.)
- Distribute camp welcome packets with schedules, rules, and necessary forms (waivers, consent forms, etc.).
3.2 Uniform & Gear Guidelines
- Provide recommended attire list (comfortable sportswear, non-marking tennis shoes, hats, etc.).
- Ensure SayPro-branded T-shirts or jerseys are available for participants.
- Advise participants to bring personal racquets, water bottles, and sweat towels.
4. 5-Day Camp Structure & Schedule
4.1 Camp Overview
The training schedule is designed to cover fundamental tennis techniques, match strategy, fitness conditioning, and mental resilience. Each day will focus on specific skill areas while allowing room for personalized coaching.
| Day | Theme | Focus Areas | Activities |
|---|---|---|---|
| Day 1 | Fundamentals & Assessments | Baseline skill assessment, grip techniques, footwork | Warm-up drills, stroke evaluation, court movement exercises |
| Day 2 | Stroke Development & Consistency | Forehand/backhand techniques, rallying control | Drills for precision, topspin/backspin practice, target hitting |
| Day 3 | Net Play & Tactical Awareness | Volleys, approach shots, positioning strategies | Net drills, reaction exercises, doubles tactics |
| Day 4 | Serve & Return Mastery | Serve power & accuracy, effective return strategies | Serving drills, placement games, return positioning practice |
| Day 5 | Match Play & Final Evaluation | Game application, competitive play simulation | Full-set matches, video reviews, individual feedback |
4.2 Daily Breakdown
Each day consists of structured training blocks, ensuring optimal learning and engagement.
| Time | Activity | Duration |
|---|---|---|
| 08:00 – 08:30 | Warm-up & dynamic stretching | 30 min |
| 08:30 – 10:00 | Technical training session 1 | 90 min |
| 10:00 – 10:30 | Hydration & snack break | 30 min |
| 10:30 – 12:00 | Tactical & strategic drills | 90 min |
| 12:00 – 13:00 | Lunch break | 60 min |
| 13:00 – 14:30 | Match play & situational games | 90 min |
| 14:30 – 15:00 | Cool down & stretching | 30 min |
| 15:00 – 15:30 | Video analysis & feedback | 30 min |
5. Staff Coordination & Training Assignments
5.1 Coaching Staff Roles
| Coach Name | Primary Responsibility | Assigned Training Area |
|---|---|---|
| Head Coach | Overall camp supervision | Tactical match play & feedback |
| Assistant Coach 1 | Stroke technique drills | Forehand & backhand training |
| Assistant Coach 2 | Fitness & agility | Footwork & conditioning |
| Assistant Coach 3 | Serve & return coaching | Power & accuracy drills |
5.2 Volunteer & Support Staff
- Medical personnel: Available on-site for any injuries or medical emergencies.
- Administrative support: Handling participant check-in, registration, and equipment management.
6. Communication & Camp Announcements
6.1 Pre-Camp Announcements
- Send welcome emails with essential details (venue, timings, packing list, and expectations).
- Provide SayPro platform access for participants to review schedules, track progress, and communicate with coaches.
- Share a WhatsApp or SMS update system for real-time notifications.
6.2 Daily Briefings & Wrap-Ups
- Conduct a morning briefing to outline daily objectives.
- Provide an end-of-day summary to reinforce key learnings and highlight improvements.
- Assign any homework drills or recommended individual practice activities.
7. Post-Camp Wrap-Up & Evaluation
7.1 Participant Feedback Collection
- Distribute SayPro Feedback Report Template for participants to review their progress.
- Conduct individual feedback sessions to guide further skill development.
7.2 Equipment Inventory & Cleanup
- Collect and check all training equipment for maintenance and storage.
- Ensure facilities are returned in proper condition to venue management.
7.3 Coach Debrief & Final Report
- Hold a coaches’ meeting to discuss camp successes and areas for improvement.
- Prepare a final camp report summarizing participant performance, coach observations, and recommendations for future training.
Conclusion
The SayPro Camp Preparation Plan ensures a well-organized, structured, and high-impact 5-day tennis training program. By focusing on facilities, equipment, participant readiness, staff coordination, and structured scheduling, the camp will provide optimal skill development and a professional training experience for all attendees.
Would you like to add any additional elements, such as a guest speaker session or a closing ceremony for awards and recognitions?
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