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SayPro Camp Preparation Plan.

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SayPro January SCDR.4.3.4 – Development 5-Day Tennis Camp
Objective: Ensure all equipment, facilities, and materials are ready for the camp. Organize and structure the 5-day schedule for optimal skill development.


1. Facility Preparation

1.1 Venue Inspection & Setup

  • Conduct a pre-camp facility check to ensure courts are in good condition (surface quality, net tension, and boundary lines).
  • Confirm court bookings and allocate spaces for drills, match play, and individual coaching sessions.
  • Set up shaded rest areas for participants, hydration stations, and first aid stations.
  • Arrange locker rooms and restroom access for participants.

1.2 Safety & Emergency Readiness

  • Ensure first aid kits are fully stocked with necessary supplies (bandages, ice packs, antiseptics, etc.).
  • Designate emergency exits and evacuation routes in case of adverse weather or injuries.
  • Provide staff training on basic first aid and emergency response protocols.

2. Equipment & Training Materials

2.1 Essential Tennis Equipment

ItemQuantity NeededChecked & Ready
Tennis balls (new & used)200+
Tennis racquets (for backup)10+
Ball baskets & hoppers5-10
Training cones & markers20+
Agility ladders3-5
Resistance bands5-10
Scoreboards & clipboards5+

2.2 Additional Training Aids

  • Video analysis tools (cameras, tripods, or mobile apps for skill tracking).
  • Speed radar gun (for measuring serve speed).
  • Whistles & stopwatches (for drill management).
  • Whiteboards & markers (for tactical discussions).
  • Printed participant progress templates (for tracking skill development).

3. Participant Registration & Preparation

3.1 Registration & Documentation

  • Confirm all registration details are recorded on SayPro’s platform, including:
    • Contact information
    • Medical conditions & emergency contacts
    • Skill levels & experience
    • Special requirements (dietary, injury accommodations, etc.)
  • Distribute camp welcome packets with schedules, rules, and necessary forms (waivers, consent forms, etc.).

3.2 Uniform & Gear Guidelines

  • Provide recommended attire list (comfortable sportswear, non-marking tennis shoes, hats, etc.).
  • Ensure SayPro-branded T-shirts or jerseys are available for participants.
  • Advise participants to bring personal racquets, water bottles, and sweat towels.

4. 5-Day Camp Structure & Schedule

4.1 Camp Overview

The training schedule is designed to cover fundamental tennis techniques, match strategy, fitness conditioning, and mental resilience. Each day will focus on specific skill areas while allowing room for personalized coaching.

DayThemeFocus AreasActivities
Day 1Fundamentals & AssessmentsBaseline skill assessment, grip techniques, footworkWarm-up drills, stroke evaluation, court movement exercises
Day 2Stroke Development & ConsistencyForehand/backhand techniques, rallying controlDrills for precision, topspin/backspin practice, target hitting
Day 3Net Play & Tactical AwarenessVolleys, approach shots, positioning strategiesNet drills, reaction exercises, doubles tactics
Day 4Serve & Return MasteryServe power & accuracy, effective return strategiesServing drills, placement games, return positioning practice
Day 5Match Play & Final EvaluationGame application, competitive play simulationFull-set matches, video reviews, individual feedback

4.2 Daily Breakdown

Each day consists of structured training blocks, ensuring optimal learning and engagement.

TimeActivityDuration
08:00 – 08:30Warm-up & dynamic stretching30 min
08:30 – 10:00Technical training session 190 min
10:00 – 10:30Hydration & snack break30 min
10:30 – 12:00Tactical & strategic drills90 min
12:00 – 13:00Lunch break60 min
13:00 – 14:30Match play & situational games90 min
14:30 – 15:00Cool down & stretching30 min
15:00 – 15:30Video analysis & feedback30 min

5. Staff Coordination & Training Assignments

5.1 Coaching Staff Roles

Coach NamePrimary ResponsibilityAssigned Training Area
Head CoachOverall camp supervisionTactical match play & feedback
Assistant Coach 1Stroke technique drillsForehand & backhand training
Assistant Coach 2Fitness & agilityFootwork & conditioning
Assistant Coach 3Serve & return coachingPower & accuracy drills

5.2 Volunteer & Support Staff

  • Medical personnel: Available on-site for any injuries or medical emergencies.
  • Administrative support: Handling participant check-in, registration, and equipment management.

6. Communication & Camp Announcements

6.1 Pre-Camp Announcements

  • Send welcome emails with essential details (venue, timings, packing list, and expectations).
  • Provide SayPro platform access for participants to review schedules, track progress, and communicate with coaches.
  • Share a WhatsApp or SMS update system for real-time notifications.

6.2 Daily Briefings & Wrap-Ups

  • Conduct a morning briefing to outline daily objectives.
  • Provide an end-of-day summary to reinforce key learnings and highlight improvements.
  • Assign any homework drills or recommended individual practice activities.

7. Post-Camp Wrap-Up & Evaluation

7.1 Participant Feedback Collection

  • Distribute SayPro Feedback Report Template for participants to review their progress.
  • Conduct individual feedback sessions to guide further skill development.

7.2 Equipment Inventory & Cleanup

  • Collect and check all training equipment for maintenance and storage.
  • Ensure facilities are returned in proper condition to venue management.

7.3 Coach Debrief & Final Report

  • Hold a coaches’ meeting to discuss camp successes and areas for improvement.
  • Prepare a final camp report summarizing participant performance, coach observations, and recommendations for future training.

Conclusion

The SayPro Camp Preparation Plan ensures a well-organized, structured, and high-impact 5-day tennis training program. By focusing on facilities, equipment, participant readiness, staff coordination, and structured scheduling, the camp will provide optimal skill development and a professional training experience for all attendees.

Would you like to add any additional elements, such as a guest speaker session or a closing ceremony for awards and recognitions?

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